Terms of Use

START OF PROJECTS

Our terms of use require that before any project is undertaken, the scope of work must be clearly defined and agreed upon by all parties involved. The scope of work should detail the specific tasks and deliverables that will be provided as part of the project, as well as the timeline for completion and any other relevant information. This ensures that both the client and our team have a clear understanding of the project expectations and can plan accordingly. Failure to provide a scope of work or to adhere to the agreed-upon scope of work may result in additional costs or delays.

PROPOSALS

Our terms of use require that any proposals submitted to us must be accepted or rejected within 30 days of receipt. Proposals that are not accepted or rejected within this timeframe will be considered void. To accept a proposal, the client must sign the last page of the proposal and email it back to us. This email serves as a confirmation of acceptance of the proposal and agreement to the terms outlined in the proposal. Failure to sign and email the last page of the proposal within 30 days of receipt will be considered a rejection of the proposal. After 30 days, a new proposal will need to be submitted to account for any rate adjustments.

PAYMENT

Deposits, final payments, and delivery

Studio490 reserves the right to request a 50% deposit prior to starting work on your project. If a deposit is requested, an invoice will be generated and delivered to you via email, and payment is expected within 30 days of the issue. Deposits are non-refundable. By remitting deposit funds you are accepting these Terms of Service and entering a contract with Studio490.

Studio490 will invoice for the remaining cost of the project and associated services at the end of the project. That payment is expected to be paid within 5 business days of the issue of the invoice.

If the project becomes dormant for 4 weeks, Studio490 has the right to invoice for the balance of work completed.

You may reserve the right to request a payment plan which may be accepted at our discretion.

All payment plans must be agreed to by both parties in writing.

All payments are to be made within 30 days of issue unless the project is complete which payment is due within 5 business days.

Studio490 reserves the right to charge you for any fees incurred relating to the commencement of collection and recovery processes for accounts that remain unpaid in excess of 30 days.

FONTS & TYPEFACES

Licensing of any used fonts or typefaces

Any fonts/typefaces that are purchased for the final logo, and/or supporting brand identity assets, are subject to commercial licensing laws. A font/typeface license gives only the owner full rights to use the font/typeface as necessary.

In our completion of the project, Studio490 will provide information on the typefaces used and where they can be acquired. It is the responsibility of the client to acquire any necessary font licenses (paid or unpaid), so please bear this in mind when approving designs.

It is against the law for Studio490 to provide any client a ‘copy’ of any font/typeface that we own, and have purchased. 

If you would like to use a copy of a font/typeface that Studio490 has purchased, to be used commercially, you must purchase the respective font/typeface license, and register it in your name. 

Typically, a font used in a logo will not need to be licensed, as the graphics are converted to vector artwork and can no longer be edited. However, should you require a font to use in your own artwork for editing purposes, such as on a website or a print presentation, then you will need your own license through a desktop license purchase.

These can typically be found at Fontspring, MyFonts, Fonts.com, or Type Network

RESTRICTIONS

Restrictions to the signing of this agreement 

These Terms of Service do not give you the rights or permission to use/modify/alter/replicate or borrow any of the previous ideas/concepts/sketches that we present. All original preparation materials, sketches, visuals, and unused ideas shown and considered will remain the property of Studio490.

Studio490 is free to use these unused and previous ideas for future conceptual and client work. Where a previously unused idea/design retains a similar look and style to the finished design, we shall repurpose and style so that the end design is sufficiently different so as to not cause conflict.

Unless otherwise agreed and arranged, Studio490 reserves the right to showcase the finished project and associated designs in our portfolio and in any number of online galleries, portfolio, showcases, and awards as well as in printed literature including books and magazines, now and in the future. Associated designs and artwork can include commercial print design/business cards/stationery design/signage/desktop icons/mobile phones and other portable device application icons and imagery. 

ANY supporting artwork and designs required by this project can be used as indicated by Studio490 for professional reasons.

You are free to change, modify and adapt the finished logo design as you see fit, but you do so at your own risk.

OWNERSHIP & COPYRIGHT

All preparation materials, sketches, and visuals, including the electronic files used to create the project, remain the property of Studio490. The final artwork/digital files will become your property ONLY upon final payment of the project. 

If final payment is NOT received as agreed, all designs and concepts will remain the property of Studio490 until payment is received.

If there are issues with the final payment, Studio490 reserves the right to reuse or amend any of these ideas for other clients, or to be used freely as concepts in our portfolio. 

Should the client attempt to use/modify/alter/replicate or steal any of our ideas without making the agreed final payment, Studio490 will take immediate legal counsel.

Studio490 reserves the right to show any artwork, ideas, or sketches created for this project in a portfolio as examples of client work. This is typically, but not limited to the completion of the project. If you have any specific ‘secrecy/stealth mode’ or NDA requirements, please mention this before agreeing to the proposal.

Final payment ensures that ONLY the agreed design becomes your property. Any previous ideas/concepts remain the property of Studio490 unless any prior agreement has been made.

TRADEMARK & COPYRIGHT

Due to the lengthy and often costly procedures required to initiate any form of Trademark, Copyright, and legal name search, Studio490 is unable to provide any practical help with this. 

If you require the logo to be registered as a trademark, then you must seek your own legal advice.

BRAND NAMING

You take full responsibility for ensuring that your company/product/name is legally free/available before work is started. Should any legal issue arise with the naming after the project has been completed, no refunds are possible, and neither is Studio490 legally responsible for any problems thus arising.

Please ensure the name you are using is free and legally safe to use before committing to a design project. Project name changes during a project are exceptionally costly, challenging to implement, and cause significant delays. 

If a change of name is required mid-way through a project, and significant design exploration work has already been presented, then Studio490 will have no choice but to recalculate the total cost of the project, to allow for the reworking involved. Please ensure that the name you are using has been subject to appropriate checks, is not in use by someone else, and/or infringes on any other registered trademark, business name, etc.

CANCELLATION

Cancellation during the project

If you choose to cancel the project midway through, where ideas and proposals have been submitted, a refund of the previous payment is not possible. 

If we are unable to complete the project due to unforeseen circumstances, a portion of the overall budget will be returned. If any work, so far completed, can be used for another designer to pick up, then a percentage will be refunded based on the work completed or any other reasonable suggestion will be considered.

Project Suspension

Studio490 reserves the right to suspend any project if there is interference with excessive micromanaging, verbal abuse, or the inability to move forward after showing more than a reasonable number of unique ideas/concepts, and/or showing a reluctance in paying the final payment.

Fair notice will be given with a fair chance to remedy the situation without resorting to project suspension or termination. Any suspension, or termination, will not result in any refunds and all designs and work thus developed remain under the full ownership of Studio490.

Force Majeure

In the event Studio490 fails to perform any obligation pursuant to these Terms of Service due to an “act of God” or an act of any government, terrorism, riot, war, accident, or any deficiency in materials or transportation or any other cause of any nature beyond my control, such failure shall not be deemed to be a breach of these Terms of Service, provided that you are notified of the existence and nature of the reason for our nonperformance and delay, and we resume performance immediately upon the conclusion of the relevant force majeure.

LIMITATION OF LIABILITY

Loss or damage

You agree and accept that Studio490 is not legally responsible for any loss or damage suffered or incurred related to the use of any of our services, whether from amendments, errors, or omissions in documents, designs, information, or any goods or services offered by Studio490. This includes your use or reliance on any third-party content, links, comments, or advertisements. Your use of, or reliance on, any information or materials we produce, amends, or designs is entirely at your own risk, for which we shall not be liable.

You acknowledge that such information and materials may contain inaccuracies or errors and expressly exclude liability of Studio490 for any such inaccuracies or errors to the fullest extent permitted by law.

Studio490 affirms that all designs presented to you will be original and to the best of our knowledge will not infringe/plagiarise any other work. Studio490 will perform limited checks to ensure that our work has not unintentionally infringed on another’s design, including limited checks against the WIPO database and reverse image checks across search engines. However, Studio490 assumes no legal responsibility for any loss or damage suffered or incurred related to legal issues regarding the originality or authenticity of our work. You agree to perform your own checks and due diligence regarding plagiarism and originality. Should you have any concerns, please discuss this item with us prior to commencing work.